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How to Cut Administrative Costs in a Small Business

  • June 2, 2020

If you're reading this, I'm earning money. Thanks for helping to feed my family. Please see our disclosure for more information. Also, any advice provided is for informational purposes only. I'm not a CPA, lawyer, or doctor, although my parents wanted me to be all three. So, talk to a professional before acting on anything you read below.

cut administrative costs in a small business

If you are a small business owner, then you understand the burden of administrative costs. When they go out of control, they will certainly cripple your business. It is the joy of every small business owner to cut these costs without downgrading their efficiency significantly. Well, we have compiled some of the simple tips you can use to cut administrative costs in your small business.

Save on your Rental Space

When acquiring a business space, look beyond the cost and think about flexibility. Try to be smart in the rental space options you go for. Many businesses have relocated because they picked the wrong location or want more space. Yes, you are not an exception. Something like a long-term leasing or property purchase will likely increase your fixed cost and limit your flexibility. So, pick the right rental spaces that afford you flexibility and saves on costs.

Related: Ways Small Businesses Can Survive COVID-19

Hire Smart

Hiring and retaining the best employees is key to the growth of a business. However, most HR departments in a small business tend to be overwhelmed with administrative tasks. The best solution is to automate your businesses, including HR. This way, you can help them acquire top talents that will save you on recurring costs. Fortunately, you can automate HR workflows with this platform that is helping businesses hire and manage employees better. Hiring and managing your employees better will certainly help cut on the employee turnover rate.

Get Rid of Paperwork

Dealing with paperwork is time-consuming and costly. It even becomes worse if you are dealing with bulk paperwork because you will require more human input that is also expensive. The best solution is to also use tech! You can perhaps purchase a scanner then use it to scan documents and manage them electronically. You can then use the myriads of file solution tools to perform tasks like electronic signing and approval of documents with ease. However, remember to back up all the essential documents to avert any disaster associated with data loss.

Reduce Travel Costs

Travel costs can be a huge burden that goes unnoticed in many businesses, including startups. You can replace unnecessary travels by simply using calls, sending emails, or doing videoconferencing. If traveling becomes inevitable, make sure they are planned to avoid the expenses of trips, especially if it involves a flight. Also, avoid luxury in the business and settle for an affordable approach. For instance, when you or employees go on a business trip, you can choose to reside in a business hotel instead of a luxury hotel.

Work from Home

Certain administrative tasks don’t necessarily require an office space. In such cases, you can have a few employees work in the office while others fully work from home. The net advantage is that you save the extra space and resources required to furnish larger personnel.

Ditch what you don’t require

It is also advisable that you do an internal audit of the things you need in your business. You might get surprised to find costly things you didn’t even need in the first place. For instance, you could be wasting a lot of money on business cards when you are not even using them!

Keep an eye on Tools and Equipment

Keeping a good record of tools and equipment is a crucial inventory practice for business.  If tools and equipment are not well-managed, chances are they can be misplaced or even get stolen by employees. You should manage your inventory better to take good care of business tools and equipment. Eventually, you are spared from costly purchases you can simply avoid.

Tip: Ensure you also do proper maintenance of tools and equipment to prolong their lifespan.

Pay Long-Term Debt

If you drag your debts, you are likely accruing interests that may suffocate your business financially. It is wise to refinance long-term debts to significantly reduce payments. Think of it this way, even when the business is bumpy, at least you won’t have to chuck out large finance to service your debts.

Outsource if Possible

Again, paying salaries is one of the costly admin costs most startups struggle with. Top talent will often be quite expensive to hire and keep in your business. As a small business owner, you can explore the possibility of outsourcing some services rather than having an in-house team on your payroll. It can save you more money, plus you are bound to get specialized skills in this paradigm.

The Bottom Line

Cutting administrative costs in a small business requires that you think smart and go slow. Remember, you have to cut costs but try to avoid hurting your business!

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