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Want to improve your work day?
Sure, who doesn't?
This contributed post gives you all the info you need to make your time at the 9-to-5 better.
When everything feels like it is getting on top of you, you need to change things up asap! Your working day should be productive without being stressful. In fact, the more you can reduce your stress, the better your day will be.
So what needs to change?
When you are feeling overwhelmed, it’s rarely just one thing getting you down. In fact, you should probably look at every aspect of your day to see how many small changes you can make to have a big overall effect.
Let’s start with the big things you can change to improve your work day.
The first thing that you should do to improve your work day is to see where you can streamline your systems. Finding ways to make business processes easier to handle is key to your success as you will be able to do more and reduce the cost of your services. And, when you can do more easily, you will find that your stress reduces dramatically.
Though not all businesses can streamline internal systems, you can always find ways to streamline systems such as accountancy and HR. In fact, services like www.DataServ.com, can combine and automate these essential parts of business, taking it off your mind completely.
The more you can do to make your working day easier, the less stress you will have but this also applies to your colleagues and employees. Creating bespoke software systems to make things like taking orders, creating invoices and dispatching products might sound like a big deal but this will make a massive difference to the way you run things. In fact, automation is one of the key ways to make your business more profitable.
The more you can get software systems and technology to do for you, the more time you and your team will have to be creative and innovative. You should be bringing your best ideas to work every day but that isn’t much use if you are too bogged down with things computers can do is it?
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Once you have automated as much as is practical and feasible right now, you should move on to make a to-do list. Even just 10 minutes at the start of your day to work out what you need to do can really help to clarify your priorities, ensure that you get everything done and improve your work day overall.
Everyone has their own way of making and organizing a to-do list and finding the best method to suit you might take a couple of gos. However, a very simple way to create a list is to write down everything you need to do and then use a traffic light system to designate the importance of each task.
So, a small task that you could leave until tomorrow would be green, a task that needs to be done at some point today will be orange and any urgent tasks will be red.
Once you have your list, you simply work through each task. Over the course of the day, you might find that you need to add other things to your list so just put them down and get back to what you were doing.
Only the most urgent tasks should get in the way of your to-do list. Anything that can wait should wait until you are free.
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Everyone has days where their to-do list is as long as their arm and this is definitely a sign that you should be delegating. Whether you are the boss or you are part of a team, if there are too many things on your list, you should be able to delegate at least a couple of your tasks to someone else.
When you are the business owner, it can be difficult to trust other people to do a job to the standard that you expect. This is entirely natural but it is a simple fact that you can’t do everything.
If you need to take some time out to train someone to do something properly, you should treat that time as an investment. You will almost certainly get more out of training others to complete tasks than overwhelming yourself with too much work.
Training should always be a top priority for every business and if you want to succeed then you need to give your staff a chance to succeed. Everything from allowing colleagues to work shadow each other for a day to funding courses (online or at a center) is a great way to invest in your capabilities as a business.
You can’t work in a messy environment and though tidying your desk in the last 5 - 10 minutes of the day might look like packing up early, it is actually an essential task. Whether you need to file away paperwork, wash up dirty cups and dishes or hand things over to other colleagues, taking a little bit of time to make sure that you are ready for the next morning is a good way to clear your mind too.
There is nothing worse than coming in to an untidy desk, needing to deal with something urgently and not being able to find the paperwork you need! Having an organized system that you stay on top of each day will make finding things easier and ensure that any sensitive information you have isn’t at risk of falling into the wrong hands.
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No-one should have such a stressful working day that they can’t get anything done. Though all of these ideas will take some time to implement, you should definitely look into doing as many as possible. Starting with the big things like creating new systems might be a bit much so do feel free to work up this list instead of down!
The more you can do to improve your work day, the faster your business will improve and the more work you can get in too. Efficiency is a keyword in business and building from the ground up is the easiest thing to do. Good luck!
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