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The 5 Vital Components of Preparing Your Business for a Natural Disaster

  • February 23, 2022

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When a business is impacted by a natural disaster, it can be incredibly difficult to recover, and in some cases, can be a disaster that forces them out of business. This is why it's important for companies to build a natural disaster plan so they can focus on business continuity. With this in mind, what are some of the things to consider? 

Being Aware of the Disasters That Affect Your Business

Depending on your location, you will be exposed to certain types of natural disasters. Therefore, as you create a plan, you need to evaluate the likelihood of each type of disaster in your local area. When you create a disaster preparedness plan, you will need to have some of the following in place:

  • Identifying vulnerabilities to mitigate the risks. 
  • A designated meeting place outside the building. 
  • Recovery aids. 
  • Who will take charge during the emergency. 
  • Response methods to bring the property back up to code if necessary, such as commercial roofing contractors.

With each of these components, it's vital to ensure that each area is fleshed out. As you prepare your business for a disaster, it's a good idea to have a team focused on this completely. 

Implementing Communication

Your employees need to know what to do in the event of a disaster. Having a strict structure in place is important but it's also vital to plan regular meetings so employees are aware of what would happen in a natural disaster. This would include the response plans, recovery plans, and making sure that the employees are aware of the company's expectations. Additionally, you will need to plan drills so employees can become familiar with what to do. Having a disaster plan means you need to outline how the business communicates to everybody affected by the disaster, whether directly or indirectly. 

Backing Up the Relevant Data

Losing any form of documentation can be incredibly detrimental to a business. You can prevent losses by having some of the following in place: 

  • Making copies of key documents. 
  • Having employees regularly upload important paperwork onto a computerized system. 
  • Regular backing up of data. 

Having a Recovery Plan

Business continuity is just as important as preparing for a disaster. From the perspective of the business you will need to have the following in place: 

  • Insurance details. 
  • Determining if the property is safe to re-enter. 
  • Information for restoration companies, such as electricians and plumbers. 
  • A location where the business can conduct essential activities if the building is unstable. 

Looking at Your Insurance Coverage

Insurance is something that we need to continually review, so we need to work with insurance agents to understand what our policy will cover and the business deductibles, as well as the amount of coverage offered. Having coverage for a variety of incidents such as earthquakes and water damage is crucial, but we also need to make sure that it is fit for purpose. 

When it comes to preparing for any form of disaster we've got to ensure that everybody knows what to do. A disaster can immediately throw people off course, which is why having a strict set of rules and regulations in place makes the biggest difference so you can grow your business and build it back up.